Code/file materials and important documents such as Administrative issuances, contracts, personnel files, etc.;
Lead the classifying and appraising records for inventory and disposition;
Finalize the formulation of records retention and Disposal Schedule as guide to all disposition action on records;
Lead the preservation of important documents for future use;
Confer with the Records Officer C on the study and recommends measures for the revision of the RRDS, the preservation and the protection of all records;
Conduct study and recommend measures for the improvement of methods, practices relative to filing, servicing files and disposition of records;
Conduct/Monitor the disposal of non-performing assets in C.O. and F.Os;
Prepare all necessary documents regarding the appraisal and auction of all non-performing assets of NIA (office equipment/furniture and fixtures and scraps); Prepare transmittal/submit to the Appraisal Committee for approval of theoretical appraised value (EMD, CD and Property);
Prepare/Submit to COA the I & I Report and Waste Material Report for inspection and appraisal;
Prepare notice of auction sale for publication/posting to website & three leading newspapers or posting to three different places/offices/agencies within the vicinity;
Prepare/Submit report of properties sold to public auction to General Accounting Division for dropping from the Books of Accounts;
Monitor/Consolidate the annual inventory reports of properties submitted by all NIA field offices/projects;
Monitor/Consolidate the inventory and inspection report of unserviceable properties prepare/submit comparative analysis reports;
Review the formulation of plans and development schemes of irrigation and other resources development projects;
Direct the review of detailed layout, designs, cost estimates and feasibility reports of project under study;
Direct the review of loan proposal for project financing and technical assistance, term of reference for consulting services, periodic reports, project briefs, profiles, and briefing materials;
Supervise surface and sub-surface geological and geophysical activities in order to maintain the standard and objectives of engineering geological exploration works, material sampling and testing;
Supervise the inspection and checking of drilling activities and other related works undertaken by contract for adherence to plans, specifications and specific provisions embodied in the contract;
Review surface and sub-surface geologic reports submitted by subordinates for evaluation and recommendations;
Gather data and documents of present systems and procedures of financial management and technical operations;
Discuss internal audit scope and objectives with affected agency personnel prior to conduct of audit;
Participate in the cash examination and in the inventory taking of assets;
Perform difficult financial and operations auditing work; draft report on the results of the audit completed; discuss audit results with auditees before the draft of the report is finalized; make appropriate recommendations based on the results of the audit;
Conduct special audits as assigned and submit report of findings and recommendations;
Prepare audit report findings and recommendations of audit team in conformance to audit plan, standards and guidelines and submit draft to immediate supervisor;
Follow-up actions to determine if audit recommendations have been carried out or not and to inquire for the reasons for non-implementation;
Design and submit proposals for training seminars and workshop that will cater to the needs of the internal auditing unit;
Prepare contracts, agreements, bid documents and other contract papers entered into by and between NIA and other private and government agencies and instrumentalities and claims arising therefrom;
Appear before the courts and other quasi-judicial bodies in the prosecution and/or defense of all cases involving the Agency;
Prepare draft of opinion, memoranda, advice, general agreements and contracts on matters and queries referred for action relative to the various infrastructure and corporate activities of the Agency;
Assist analyze, evaluate and supply answers and solutions to queries regarding administrative offenses as requested by various NIA offices;
Assist the Central and Field Offices in the preparation, review and documentation activities relative to the acquisition of right-of-way and real properties, and disposal;
Monitor compliance and timely submission of vital documents relating to contract agreement ;
Evaluate minor contracts and agreements and supporting documents prepared and submitted by field offices (e.g pacquiao contracts, simple right-of-way agreement, lease agreement, simple donations, etc.);
Implement the plans, programs, policies, guidelines and procedures pertaining to procurement of materials, supplies, equipment, spare parts and contract services, and monitor implementation;
Supervise the corporate-wide procurement in accordance with established rules and regulations;
Conduct periodic review and evaluation of purchasing systems and design and formulate/develop policies in order to simplify procedures on the procurement of goods and services;
Prepare informational and instructional pamphlets on the design and manipulation of water control, regulating and measuring structures emphasizing setup that would usher in structure-controlled less burdensome water distribution;
Gather design and operations specifications complete with working drawings of structures intended to eject sediments that go with incoming canal discharges for inputs to the development and assessment of prototypes;
Typify situational and data inputs useful in re-computing irrigation service fee rates aimed at coming up with better values under various operations scenarios and stewardship arrangements in gravity and pump irrigation systems;
Devise procedure- and data-laden guidelines for the impact assessment of irrigation rehabilitation focusing on comparing capital expenditures incurred with incremental benefits accrued (in cropping intensity and crop production);
Document operations and maintenance practices for reference in crafting arrangements on expanding participation of local government units and irrigators associations in system management considering execution and financing;
