Review existing policies, guidelines and operating procedures of the O&M of NIS;
Analyze and consolidate annual plans, programs and budgetary requirement of NIS;
Check and review notice of operation of partially and/or complete operating projects and Memorandum of Agreement (MOA) of contract services on systems or portions thereof to be turned-over to irrigators associations;
Evaluate quarterly O&M monitoring reports with impact on water use; progress in irrigated areas; financial expenses compared with collection; and identify major problems that need immediate action;
Review and analyze O&M statistical data, select and compile vital information for future planning and monitoring purposes;
Conduct periodic field inspection to verify the progress of O&M activities and recommend solutions to problems encountered; and
Plan and coordinate the preparation of annual goals, objectives and performance targets of the organization and management auditing unit and recommend approval for implementation;
Review and evaluate audit analysis of existing management practices, problems and deficiencies and other records relative to organization, systems and procedures, and activities of various organizational units of the agency and recommend revisions and restrictive measures for improvement;
Review and evaluate report of findings and recommendations of internal audit inspection and examination of administrative organization of the agency;
Plan and supervise the conduct of internal audit of existing organization structures, functions, staffing pattern, manning standards of the different units of the agency;
Review written internal audit reports and status of audit being conducted;
Review and evaluate existing methods and procedures of the different organizational units and recommend revisions to simplify the system of work flow;
Establish devices to improve and strengthen the agency internal control system to determine weaknesses and inadequacies and recommend corrective measures;
Prepare quarterly report on O&M of NIS for database management information system;
Analyze progress of O&M activities (target vs actual) of NIS and pinpoint deficiencies/discrepancies and recommend measures for improvement if necessary;
Assist in the conduct of periodic field inspection to verify progress of O&M activities and recommend solutions to problems encountered;
Collate and consolidate vital information from O&M Report of NIA to be published in the Annual Report;
Evaluate monthly O&M reports and prepare draft of memorandum to the Head of Operation and Maintenance of irrigation systems calling their attention on the deficiencies/discrepancies noted in the submitted reports;
Evaluate irrigation efficiency of NIS considering water requirements, irrigation losses, methods of water distribution and utilization of rainfall; and
Perform reproduction of documents and other official papers needed under the Senior Deputy Administrator;
Deliver correspondence, packages, communication and other official documents to various NIA departments and run errand for the office on matters requiring urgent action;
Follow-up/liaison important documents pending in other offices;
Maintain orderly arrangement of office machines and furniture;
Assist in the performance of all activities pertaining to internal control operations of the internal auditing unit;
Assist in the conduct of audit of existing management practices, problems and deficiencies and draft report of findings and recommendations;
Under instruction of immediate supervisor attend to the conduct of audit inspection and examination of the agency and collate pertinent data and information to support the findings and observations taken;
Assist in gathering of data and basic information for the documentation of operating procedures in all organizational units of the agency;
Conduct researches to obtain background information on the activities to be audited to determine the impact on the audit, and the resources necessary to perform the audit, and possible risks associated to the audit; and
Supervise the administration of the agency’s information system applications;
Conduct studies on technical design and structure of the agency’s information system applications;
Develop information systems specifications, standards and control including recovery and back-up procedures;
Establish and maintain information systems database dictionaries, as well as descriptors for data, users and resources;
Formulate and implement information systems database security measures such as user passwords, security codes, varying levels of equipment and database access, use, or update authority;
Coordinate with other departments/offices data and information to be stored in the management information system databases and its access procedures;
Direct and supervise the procurement of civil works and supply contracts through international competitive and domestic biddings from adverrtisement to prequalification/eligibility, evaluation of prospective bidders, preparation of bidding documents, technical specifications and supplemental notices, holding of site inspection, equipment verification, pre-bidding conferences, opening of bids, issuance of notice of award and preparation of contract;
Coordinate with Construction Management Division and other concerned offices regarding problems encountered during construction and revision of take-off quantities or contract specifications;
Monitor of progress of civil works and supply contracts awarded as well as scheduled for bidding;
Conduct inventory of remaining works in case of recession or termination of contracts;
Assist the Bids and Awards Committee-A (BAC-A) in the facilitation of procurement process;
Assist the Technical Working Group (TWG) in the conduct of bid evaluation of bid out projects; and
