Manage scheduling, document organization and correspondence; ensuring clear communication within and outside the department;
Implement a Document Tracking System to log the movement of the documents in and out of the department, ensuring accountability and efficient retrieval;
Responsible in preparing meeting agendas and minutes, coordinating events, managing supplies and travel arrangements, and support special projects and data management;
Arrange official appointment of the Manager;
Interview and screen callers and visitors;
Take dictation and transcribe notes;
Review budget, periodic reports and other relevant documents;
Encode correspondence, reports and other documents;
Prepare clerical reports and maintains office files and records;
Transmit and follow-up orders and request of the supervisors;
Keep an appointment calendar for the Manager: schedules appointments and reminds his/her appointment;
Review and Assess Feasibility Study Report/Design Data on the Land Resources, Survey Data (Topo, Control, etc.), Geologic Data, Hydrologic Data, Environmental Data (Hazard and Risk Assessment), and Gather Additional/Supplemental Data (Optional);
Conduct field inspection and validation and recommend the structure site, location, dam axis, configuration layout of Appurtenances, and confirmation of engineering data;
Undertake or Review the Detailed Design Process on the Geotechnical, Hydraulic Design and Analysis (Irrigation and Drainage Structures, River Training Works, Bridges, Siphons, Diversion Dams, and Storage Dams), Structural Design and Analysis (Pumping House, Power House, Irrigation and Drainage Structures, Bridges, Diversion Dams, and Storage Dams Appurtenances), Stability Check (Bridges, Siphons, Diversion Dams, and Storage Dams), Hydro Mechanical and Electrical Design Configuration, Setting, and Fitting to Civil Works, and Design Report Preparation;
Review or check preliminary detailed design plans and drawings (general layout, irrigation and drainage network, and schematic diagram);
Review or check the detailed plans and drawings and facilitate approval by the delegated authority;
Assess or review the value engineering or value analysis (VEVA) during the DED or DES stage;
Prepare new and update existing Civil Works design guidelines and criteria, and assist the CWDS head in formulating the activities of the section;
Conduct Irrigation, Drainage, Diversion Dams, and Reservoir Dams Infra-Structure Integrity, Efficiency, and Safety Assessment;
Provide technical assistance to field offices (IMO/RIO) and provide hands-on design training for field design staff; conduct lectures, workshops, and trainings for NIA design engineers;
Conduct a project inventory of completed projects;
Final inspection for testing and commissioning of completed infrastructural structures and for contract work acceptance;
Conduct coordination and technical discussions with the MES, ADS, and SS regarding design features;
Attend coordination meetings with other departments, divisions, and other private entities;
Assist in the conduct field inspection on construction equipment to assess compliance with existing rules and regulations on equipment operation and preventive maintenance and submit findings and recommendation;
Conduct field inspection to check and verify the actual status of equipment under repair;
Conduct technical inspection or test of newly delivered equipment, machinery, spare parts and tools delivered to the central office to determine conformity with specifications and prepare the corresponding inspection report (international bidding);
Undertake inspection of equipment of contractors in connection with the post qualification of bidders;
Prepare and propose policies regarding technical inspections, disposal of construction equipment, transport and allied equipment, tools and spare parts;
Inspect/assess/evaluate equipment units recommended for disposal nationwide and prepare corresponding recommendation for Top Management Approval;
Assist in evaluation/validation/monitoring of Program of Works (POW) for repair of equipment from different regional offices and prepare total annual program for the whole NIA;
Check and inspect equipment reporting system in field offices to determine compliance with the requirements and implementation of directives and memoranda, and check the implementation of the preventive maintenance schedule;
Prepare periodic equipment reports required by NIA and other government agencies;
Monitor and update list of sold equipment and income generated;
Review and evaluate request of cash release to support equipment repair;
Participate in the conduct of annual inventory of equipment at Central Office;
Assists the Engineering Division Manager with the overall engineering administration, control and coordination of all activities in the implementation of irrigation sub-projects;
Prepare and coordinate with the DAR and PARC the list of identified, validated, proposed or priority lists of irrigation sub-projects and funding proposal for succeeding years;
Prepare a program for the proposed project implementation schedule and consolidate the physical status of the proposed projects;
Supervise the evaluation of the Feasibility Study Report, detailed design and POW submitted by field offices and release budgetary requirements and ASA request after the review and approval of the Program of Work (POW);
Supervise, monitor, and evaluate the progress report of project implementation of all ongoing irrigation subprojects;
Undertake or conduct field inspection, validation, and evaluation of all work accomplished on all completed or ongoing irrigation projects nationwide;
Prepare communications to DAR/PARC and PMS or to the Regional/Irrigation Management Offices; and
Perform other related duties from time to time as assigned by the Engineering Division Manager.
Update procedures and measures for the evaluation of collected agricultural and economic data to be used in the preparation of project feasibility reports;
Coordinate and supervise studies, surveys and investigation conducted in connection with the proposed irrigation projects;
Review and evaluate reports from surveys, investigations, financial and economic viability studies, including the appendices, for incorporation into overall project feasibility study report;
Perform such other related functions as may be assigned.
