Monitor and maintain records of the Cash Position of the Agency;
Over-All In-Charge of payments of salaries, wages and allowances through Automated Teller Machine (ATM) Payroll system;
Maintain cash book to record receipts of cash advances and disbursements;
Act as alternate Signing Officer for checks, Notice to Transfer Allotment (NTA), Authority to Debit Advice (ADA) and Bureau of Internal Revenue (BIR) remittances to the Bank in accordance with the approved delegated authority;
Prepare office memoranda and communications pertaining to releases of funding checks, disbursements of funds, etc.;
Supervise the review and consolidation of overall project physical and financial status of various on-going irrigation project;
Supervise the preparation of Progress Reports of all foreign-assisted irrigation projects;
Conduct technical inspection of construction materials and prepare material testing reports submitted by project offices;
Coordinate and assist the PAIS in the information brochures, briefing materials and news releases of all NIA projects;
Conduct field inspection to assess progress of project implementation and verify accuracy of field reports;
Coordinate and assist the project inventory, Project Completion Reports Committee (PI-PCR) in undertaking pre-completion, project inventory and preparation of project completion reports of all locally-funded and foreign assisted projects;
Coordinate and assist various units in the preparation of semi-annual and year-end reports, other special reports and briefing materials;
Plan/organize/coordinate the collection and analyses of data/information pertinent to the conduct of environmental impact assessment of irrigation development projects and social environmental assessment and developments particularly on matters addressing involuntary resettlement, woman participation, and indigenous people for irrigation development projects;
Coordinate the development of procedures and guidelines to ensure social safeguards in irrigation development projects and as an input to the formulation of the corporate environmental policies and strategies;
Assist/Support the field offices/projects in the acquisition of environmental compliance certificates and other necessary clearances/permits;
Plan/Organize and coordinate the monitoring and evaluation of environmental management plans and compliance to the conditionality of clearances/permits like the ECC;
Organize/Coordinate the conduct of environmental auditing of on-going and completed irrigation development projects;
Organize in-house trainings and technical assistance for the Field Offices or Irrigators Associations and other units on environmental and social concerns of irrigation developments;
Participate/Assist in the review and formulation of corporate environmental policies and strategies; and
Assist in the preparation and updating of the Medium-Term Public Investment Program (MTPIP), Comprehensive & Integrated Infrastructure Program (CIIP) and Budget Strategy (BS) for Luzon, Visayas and Mindanao;
Assist the Division Manager in attendance to National & Corporate Budget Call;
Collect and analyze data necessary for the formulation of programming guidelines and standard for the preparation of annual budget proposal in conformity with the changing priorities and strategies of the agency and national government;
Collect and analyze data needed in the preparation and updating of previous year program allotment, obligations including physical accomplishment of projects;
Prepare the list of sub-project by congressional district, by province and by region;
Assist in the preparation, updating and revisions of budget proposal forms, briefing materials/documents including justification of projects included in the proposed capital outlay;
Assist in the preparation and updating of profiles on various presentation materials for use in meeting with DA, DBM, Congress and lending institutions; supervise the preparation of DBM and BP forms with justifications per project for the proposed funding requirements;
Collect data needed for the preparation of quarterly work and financial plan and agency performance measures;
Attend hearings in connection with NIA’s Capital Outlay Program;
Develop technical and informational profiles of vital infrastructure like dam and reservoir facilities, irrigation and drainage systems, flood and rainfall forecasting facilities, and data and information processing systems compiled as techno-guides;
Prepare training and homepage materials on dam and reservoir condition monitoring and assessment, spillage and flood episode forecasting and monitoring, and typhoon and storm occurrence tracking and forewarning;
Organize training and orientation modules aimed at enhancing the capabilities of the staff in dam and reservoir complexes, flood forecasting and forewarning stations, and in-house information processing and communication centers;
Issue reservoir and flood bulletins in appropriate frequency and media during critical periods in particular to keep the public forewarned of imminent threat and reminded of measures to take avert or lessen possible devastation;
Prepare design and specifications manuscripts with typical layouts and engineering drawings for a manual on instrumentation for irrigation and drainage systems, dam and reservoir complexes, and data processing and communication centers;
Prepare quarterly report on Operation and Maintenance (O&M) of National Irrigation Systems (NIS) for database management information system;
Analyze progress of O&M activities (target vs. actual) of NIS and pinpoint deficiencies/discrepancies and recommend measures for improvement and necessary;
Assist in the conduct of periodic field inspection to verify progress of O&M activities and recommend solutions to problems encountered;
Collate and consolidate vital information from O&M Report of NIA to be publish in the Annual Report;
Evaluate monthly O&M reports and prepare draft of memorandum to the Head of Operation and Maintenance of irrigation systems calling their attention on the discrepancies/deficiencies noted in the submitted reports;
Evaluate irrigation efficiency of NIS considering water requirements, irrigation losses, methods of water distribution and utilization of rainfall;
Develop appropriate media materials (Annual Report, NIA Digest, NIA Currents, primers/flyers) for dissemination and distribution to stakeholders and the general public;
Exercise functional supervision over regional/specials projects information officers;
Direct coordination with national media and local media outlets, including print and broadcast network as well as government and private media offices to achieve effective dissemination of information;
Coordinate with other agencies and non-government organizations;
Develop materials for non-formal education campaigns for irrigation users and participates in the activities;
Prepare news releases for publication both in print and broadcast media and monitors same;
Document important events/activities of the Agency;
Participate in various committee meetings and undertakings which are PAIS related;
Provide technical assistance to regional offices on matters pertaining to public information activities;
Monitor and evaluate public information activities of the Agency;
Attend conferences/meetings called by the Agency as well as other agencies;
Evaluate Program of Work (POW), submitted by the Regional Managers for repair and improvement of national irrigation systems and recommends revisions when necessary;
Prepare consolidated monthly progress report of all irrigation systems undergoing repair and improvement;
Check, monitor and evaluate monthly accomplishment report of irrigation systems with ongoing repair and improvement against approved Program of Work and recommend measures for systems improvement;
Evaluate and consolidate statistical records of all repair and improvement of national irrigation systems;
Assist in drafting of guidelines and procedures for the proper maintenance, repair, restoration and improvement of national irrigation systems;
Plan and direct recruitment, selection and placement of applicants to appropriate position that will fit their qualification;
Participate in the administration of revised policies in personnel mechanisms relative to the functions of the section;
Conduct research, special study or survey designed to improve existing compensation;
Supervise the preparation and maintenance of plantilla of personnel and statistics on personnel strength HR profile / inventory;
Coordinate with the DBM, CSC, Office of the President, CES Board and IUG corporations relative to the concerns of the section;
Review documents on promotion, transfer and deployment;
Supervise the processing of salary adjustments due to length of service, across-the-board increases, etc;
Supervise / review / check the preparation of communications / memoranda / office circulars / replies to various queries which involve interpretation of laws, rules and regulations;
