• Guide / advise lower-level personnel on more effective methods and techniques in personnel transaction works;
• Review interpretation of applicable rules, regulations and opinions regarding personnel; on matters such as those involving appointment, promotion, protest, and other related works;
• Review initial evaluation / analysis conducted on the appointment, promotion, transfer, deployment, protest, complaints, queries, etc.;
• Prepare reports, memoranda and official communications of complicated nature involving research and interpretation of procedures and guidelines;
• Conduct survey, study, research for basis of formulating policies, as well as to improve current personnel trends;
• Review personnel policies and programs, flow charts, standard operating procedures and preparation of handouts / lectures / materials / manuals;
• Perform other related functions.

• Drive motor vehicles for transporting personnel and materials;
• Check vehicles operating conditions prior to and upon return from trips;
• Prepare/accomplish trip tickets, fuel and oil consumption reports, accidents and other related reports;
• Perform servicing, troubleshooting and repair of vehicles;
• Provide and attend to the security of assigned vehicle at all times during trips to prevent pilferage and/or loss;
• Perform other related functions.

• Plan work method in the installation or repair of electrical devices and systems;
• Design or interpret specification of completed layout;
• Perform installation of electrical systems in construction in accordance with blueprints;
• Conduct inspection of faulty electrical connections that may cause accidents and takes immediate precautionary measures;
• Operate, maintain and repair office equipment which includes the centralized air-conditioning system;
• Replace defective parts such as wires, fuses, bulbs and switches, ballasts and other auxiliary systems;
• Perform other related functions.

• Conduct inspection of NIA building complex electrical works (Sub-stations, switchgears,
• Power distribution system, Lighting & power receptacle system, Telephone & communication system, Ventilation & exhaust system, Fire alarm system, lightning protection system, Motors & electrical controls, etc.)
• Formulate electronics communication related standards, norms, guidelines and administrative policies for the economical, efficient and effective management of electronics and telecommunication resources/facilities;
• Review/study status or performance of electronic telecommunication devices and equipment for appropriate recommendation/proposals towards improvements of maintenance programs and services;
• Supervise the group of electronic technicians/operators in providing repair and maintenance services of electronics and communication equipment and facilities;
• Conduct/update inventory of all electrical and communication equipment; create an equipment information system through computerization of all pertinent data;
• Perform other related functions.

• Maintain and oversee the cleanliness, orderliness of public areas and bedrooms of guesthouse;
• Perform other related functions.

• Supervise and manage the operation of the guesthouse in accordance with approved policies and guidelines;
• Initiate policy recommendations designed to upgrade/improve the quality of service at the guesthouse;
• Evaluate and implement the systems and procedures in delivering satisfactory guesthouse services;
• Oversee the operation of function rooms:
• Accept reservations for the use of function rooms;
• Prepare reservation, determine the price to be paid and guide the client to Cashier’s Office for payment;
• Monitor the actual time of utilization if it exceeds the set time of use for additional payment;
• Entertain prospective tenants in the building complex, prepare contract to lease, monitor the contract until signed by both parties and forward to accounting for billing, renew the contract of lease every year;
• Prepare the Project Procurement Management Plan (PPMP) and budget of the division;
• Oversee the general upkeep and maintenance of the guesthouse and performance of the personnel;
• Perform other related functions.

• Ensure proper operation, maintenance, repair & rehabilitation of the following facilities of building complex:
  • Electro-Mechanical facilities
  • Electrical-Communication facilities
  • Civil Works structures and facilities
  • Transport equipment
  • Housekeeping services;
• Plan and promulgate programs in accordance with the existing decrees, laws and regulations (Building Code, Fire Code, Occupational Safety and Health for all employees and tenants of NIA building complex);
• Formulate, recommend and enforce rules and regulations in the use of building complex facilities (offices, function rooms, dormitory, sports/health facilities, etc.)
• Plan, direct the purchase of supplies, materials and equipment needed in the operation, maintenance and repair of building complex and its facilities and equipment;
• Direct the submission of GSD annual budget/PPMP;
• Prepare required reports and correspondence;
• Promulgate and implement programs in line with the agency’s overall thrust (energy, fuel & water conservation program, austerity measures, etc.);
• Conduct research on advance technology in maintenance and repair of mechanical, electrical, electronic-communication facilities and regarding fire prevention and building maintenance at NIA complex;
• Perform other related functions.

Monitor all civil security services and activities;
Prepare proposed posting schedule for review of the Chief Civil Security Officer and approval of the Department Manager;
Report to the Chief Civil Security Officer the daily activities of all industrial security guards;
Conduct preliminary investigations of all problems arising on security matters;
Attend meetings/conferences with the Chief Civil Security Officer and the owner security agency to discuss security matters;
Prepare monthly report to the Administrator for review of the Chief Civil Security Officer;
Submit immediate report to the Chief Civil Security Officer on matters that needs immediate and appropriate actions;
Monitors the Implementation of all rules and regulations on security of employees, and properties;
Perform other related functions.

Do messengerial work and errands for the office of the Department Manager;
Maintain the cleanliness of the office;
Put on and off all lights before and after office hours;
Throw garbage in the dumping area;
Perform other related functions.

• Receive and entertain visitors of the Department Manager;
• Answer and make phone calls for the Department Manager;
• Maintain the orderliness of the Office of the Department Manager like replenishing needed office supplies, rearranging his office; monitoring the cleanliness of his office and other related duties;
• Take charge of incoming and outgoing communications for initial / signature of the Department
• Manager and routing same to concerned division / section / unit;
• Maintain necessary records of incoming and outgoing communications for the department;
• Communicate with the Department Manager wherever he is on urgent official matters;
• Perform other related functions.