Under direction, supervise a division tasked with internal audit function;
Establish the annual goals, objectives and performance targets of the internal auditing unit;
Establish internal auditing standards, guidelines and procedures for the guidance of the internal audit staff;
Determine the extent of coordination with the Commission on Audit Auditors to avoid duplication of audit report;
Do final review of internal audit plans;
Recommend approval of internal audit plans;
Review and recommend approval of the internal audit reports;
Review and approve recommendations for enhancement of the internal audit functions;
Determine training needs of internal audit staff;
Undertake special audit/investigation assignments, either joined with other departments or alone, regarding highly sensitive and controversial financial, operations and property matters as directed by top management;
Responsible for work performance and discipline of audit staff;
Develop, recommend and implement a sound accounting system; and standard operating procedures and guidelines affecting management, availment and utilization of loans/grants of foreign-assisted projects
Oversee and evaluate the performance of the responsibility centers under the division relative to their functions and responsibilities
Maintain good coordination with the lending institutions/donors and other government agencies like the: Department of Agriculture (DA), Commission on Audit (COA), National Economic and Development Authority (NEDA), Department of Finance (DOF), Department of Budget and Management (DBM) and Bureau of Treasury (BTr); and other NIA’s departments/division/regional offices/projects, management offices, concerned with the financial management of COB, foreign-assisted and locally-funded projects
Direct the efficient processing of all claims and agency claims/bills to debtors.
Prepare and submit timely and accurate financial statements, project financial reports and other accounting reports to management, government agencies and lending institutions concerned.
Review and update the cost accounting system and directs its implementation.
Represent the agency on meetings called by foreign lending institutions and other government agencies concerned pertaining to financial matters.
Initiate meeting, conference, seminar workshop and training on matters pertaining to accounting system, load disbursement procedures, status of load funds and project financial reports.
Exercise administrative control and supervision on overall operations and personnel in the Accounting Division including enforcement of the agency’s policies with the respect to work assignments, employee performance, training, promotion, attendance, discipline and other personnel and administrative matters;
Supervise and monitor all civil security services and activities;
Review and propose posting schedule for approval of the Department Manager;
Conduct investigations on major problems on security matters;
Call meetings / conferences with the owner security agency and discuss matters on security services and problems encountered;
Submit monthly report to the Administrator in coordination with the Manager of the Administrative Department;
Submit immediate report to the Administrator in coordination with the Manager of the Administrative Department all major cases that needs immediate and appropriate actions;
Proposed penalties / sanctions per Memorandum of Agreement / Contract for the approval of the Administrator and implement such penalties / sanctions;
Protects the officers and employees, including all NIA properties within the office compound and see to it that everything is in order;
Implement all rules and regulations on security of employees and properties; and
Direct the identification of key result areas and performance indicators in relation to corporate mandate objectives, thrusts and strategies, review criteria for evaluation of corporate performance;
Direct the monitoring of development goals and policies relative to irrigation and determination of the possible effects on the agency;
Direct and review the preparation of quarterly work and financial plan and agency performance measures;
Direct the preparation of project allocation and physical targets, list of sub-projects by congressional district, by province and by region;
Direct the conduct of consultative meeting and workshops necessary in the preparation of the annual irrigation budget proposal;
Direct and review the preparation and updating of the agency’s annual irrigation program, Philippine Development Plan (PDP), Public Investment Program (PIP), Three Year Rolling Infrastructure Program (TRIP), Comprehensive & Integrated Infrastructure Program (CIIP), and Budget Strategy;
Review the preparation and updating of the long-term indicative irrigation development program and review the assessment of impact of indicative irrigation targets on the national and regional status of irrigation development and on the country’s food production program;
Plan and direct the preparation and updating the agency’s of corporate plan and formulation of corporate thrust and strategies, identification of challenges faced by the Agency, and determine agency’s strengths, weaknesses, opportunities and threats (SWOT);
Direct the preparation of request for fund realignment and additional budget;
Conduct field inspection, if necessary, to validate project accomplishment requesting additional funding support;
Monitor and assess the Agency’s irrigation program from project preparation to project implementation, operations and maintenance (O&M) to determine Agency performance;
Evaluate the Agency operations from project preparation to project implementation, operations and maintenance (O&M), and proposes plans and programs for their continual improvement (e.g., updating of operations manual, whenever necessary, in collaboration with concerned NIA offices);
Implement performance monitoring and evaluation within the Agency to include, but not limited to, (1) periodic monitoring and evaluation of the performance of the NIA units and offices, and (2) provision of information on commitments/targets and corresponding accomplishments of the Agency and/or delivery units to internal and external entities or other reportorial bodies in compliance with administrative, functional and/or operational requirements (e.g., regular and special monitoring and evaluation reports including the monitoring of the Agency Strategic Performance Management System (SPMS);
Monitor Agency compliance to the Commission on Audits (COA) Annual Audit Reports (AAR) including deficiencies in documentary requirements on Awarded Contracts, Terminated Contracts, On-going Contracts/Projects with Negative Slippage, Irrigation Contracts with delayed implementation, and delayed Contracts/Projects with Defaulting Contractors;
Direct and review the preparation and updating of investment programming guidelines and standards in the preparation of annual capital outlay proposal in conformity with the changing priorities and strategies of the agency and national government;
Direct and review the project proposals for inclusion in the annual capital outlay based on the approved targets to be undertaken by the Agency and set priorities for balanced development and incorporate corresponding fund support included in the overall program;
Supervise the preparation of policy, position and issue papers; review and evaluate policies proposed by other NIA units; and
Plan/control/supervise/coordinate all activities of the Accounting Division, Budget and Revenue Division and Cash Division;
Advise top management on budgetary and accounting matters;
Render technical assistance on financial matters in the preparation of project proposals for funding of project either by local or foreign institutions;
Recommend measures on the effective management of NIA funds and strategies on investment and revenue collections;
Supervise review and simplification of existing procedures on billing, collection and cash disbursements and development of schemes to generate new sources of income;
Assist in negotiating with outside agencies and entities for funding the irrigation development programs of NIA;
Study and institute improvement in the accounting systems and in budgetary control measures consistent with the needs of top management and administrative, accounting and auditing laws, rules and regulations;
Review and supervise the preparation of the Annual Budget for the Agency; assess and consolidate capital and operational budget in conformity with expected income and revenues;
Review the Financial Statements of the Agency;
Sign checks for payment of money claims against NIA and daily reports on collections and disbursements;
Represent the Agency in conferences with central fiscal planning authorities of the government;
Responsible in the development and test program logic, codes, documents, and prepare complex application program for computer operation;
Coded and develop maintenance programs, system application including management information needed and programs to create special reports and file extracts program using generalized access routines;
Assist in running and maintenance of operational computerized systems;
Assist in training and orientation of users in the use of the developed systems and software;
Prepare software documentation, user’s guide and manuals of developed system and conduct training courses on developed information systems or acquired systems;
Technical inspection of all equipment, machineries, tools and spare part;
Review and analyze inspection reports of contractor’s equipment;
Evaluation/Validation/Monitoring of Program of Works (POW) for repair of equipment and review and analyze inspection report on equipment recommended for disposal;
Plan and coordinate in the conduct of field inspection to implement the proper operation and preventive maintenance activities;
Formulation of guidelines and standards for proper disposal of unserviceable equipment and equipment recommended for approval and implementation.
Direct the formulation and development of short – and long – range plans, programs and policies relative to the operation and maintenance of the irrigation systems including rehabilitation and construction projects;
Direct and supervise and coordinate the following:
Identification and submission to appropriate authorities aggregate program and funding requirements of projects for investigation, feasibility studies and implementation;
Conduct of engineering, agricultural and economic investigations and studies for multi-purpose water resources development and irrigation projects proposed for foreign/local financing to determine their technical, economic, financial, social and environmental feasiblity;
Preparation of loan proposals, terms of reference and other documents necessary for obtaining financial and technical assistance in connection with project preparation and implementation;
Conduct of inventory of water resources and control and distribution of available water;
Operations, maintenance, repair, and improvement of irrigation systems, installation/pull out if irrigation pumps formation of irrigation association and cooperatives; research on improvement of irrigation service, increase cropping intensity and increase production per unit and the training of irrigators in areas served by all the irrigation system;
Utilization, movement, preventive maintenance and repair of equipment
Administrative and financial activities including the provision of necessary services relative to legal matter, farmers/irrigators training, information dissemination, procurement and property, and other related activities.
Confer and coordinate with other government agencies and private organizations involved and interested in irrigation development; submit and discuss reports for the information of both government and private sectors;
Control expenditures of funds and utilization of supplies and materials;
Direct the preparation of plans and programs of the internal auditing unit;
Direct the establishment of annual goals, objectives and performance targets of the internal auduting;
Direct the formulation of internal auditing standards, guidelines and procedures for the guidance of the internal audit staff;
Direct and supervise all the internal audit activities of two divisions;
Direct the development and implementation of an internal audit program on actual implementation of NIA plans, programs and procedure to ensure adherance to policies, procedures and internal control;
Direct the development of system for reporting, operating and financial data; the compilation of actual data, analysis thereof and preparation of report and recommendation to management;
Review and approve the internal audit report;
Evaluate and approve internal audut plans;
Recommend the approval of training, seminar and workshop needs of internal audit staff;
Represent the Internal Audit Staff before the court and other quasi-judicial bodies in the prosecution and/or defense of all cases involving internal audit findings and recommendations; and
