NIA Corporate Governance Scorecard
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I. Stakeholder Relationships (15%) |
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1 |
Does the GOCC disclose a policy that: |
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a. |
Stipulates the existence and scope of its effort to address customer’s welfare? |
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The Agency’s Mission, Vision and Objective covers its farmer-beneficiaries (stakeholder/customer) interest and welfare.
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b. |
Elaborates its efforts to interact with the communities in which they operate? |
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The Agency’s Mission, Vision and Objective provides a concrete policy elaborating its efforts to interact and operate in its communities.
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c. |
Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development? |
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1. Crafted PPD-ED revised Desk Manual includes the function and description of the Environmental & Watershed Management Section, and the conduct of FS studies (Inclusive of Environmental, watershed, and social aspects). 2. Crafted PPD-ED Pre-FS Manual which discussed the activities to be undertaken on the environmental, watershed, and social assessment. 3. The NIA MC 2023-137: NIA Guidelines in Project Preparation for Irrigation Development includes the Terms of Reference for the Environmental and Social Assessment. 4. The NIA has crafted MC 2-2020 discussing the Terms of Reference for Social Environmental Impact Assessment. 5. The amended DENR-NIA MOA series of 2019 discussed the NIA’s reponsibilities toward the protection of Critical watersheds all over the Philippines. 6. The Agency had undertaken several activities to implement its policies specifically with interaction on its communities.
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2 |
Does the GOCC disclose the activities that it has undertaken to implement the above mentioned policies? |
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a. |
Customer health and safety |
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1. Approved the crafted PPD-ED Desk Manual includes the function and description of the Environmental & Watershed Management Section, and the conduct of FS studies (inclusive of Environmental, watershed, and social aspects). 2. Institutionalize the conduct of Social Environmental Impact Assessment (SEIA) for Proposed National Irrigation Projects (NIPs) and Impounding projects (IPs) in the acquisition of ECC thru MC 2020-2. 3. Several activities were undertaken to implement the GOCC’s policies on customer health and safety.
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b. |
Interaction with the communities |
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1. Stakeholder consultations as part of activities in the formulation of the Management Plan of Water Resources supporting Irrigation System thru its RPWRSIS program-all ongoing formulation. 2. Part of the ongoing feasibility studies is the conduct of stakeholder consultation to determine the social acceptability of the project. 3. Part of the EIA process in the acquisition of ECC of dam projects. 4. The Agency had undertaken several activities to implement its policies specifically with interaction on its communities. |
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c. |
Environmentally-friendly value chain |
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1. Ongoing implementation of Rehabilitation & Protection of Water Resources Supporting Irrigation System based on the NIA Masterplan and DENR-NIA MOA s. 2019. 2. Conduct of Feasibility study stage incorporating a study on the Potential Interventions to Project and Manage Remaining Resources within the Watershed. 3. Various activities were undertaken by the Agency to implement its policies which evolves environmetally-friendly value chain. |
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3 |
Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section? |
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CY 2023 CSR Activities |
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4 |
Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights. |
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Does the GOCC provide contact details via the company’s website or Annual Report which stakeholders (e.g. customers, suppliers, general public, etc.) can use to voice their concerns and/or complaints for possible violation of their rights? |
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In the Agency’s website, phone numbers are provided with contact person specified thereon. |
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5 |
Performance-enhancing mechanisms for employee participation should be permitted to develop. |
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a. |
Does the GOCC explicitly mention the health, safety, and welfare policy for its employees? |
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The Agency promulgated policies that caters to the health, safety and welfare of its personnel.
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b. |
Does the GOCC publish data relating to health, safety, and welfare of its employees? |
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c. |
Does the GOCC have training and development programmes for its employees? |
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d. |
Does the GOCC publish data on training and development programs for its employees? |
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6 |
Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this. |
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a. |
Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior? |
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NIA MC. NO. 83 S. 2007 in detail protects the rights of the whistle blower. Disclosures made by the whistleblower shall be treated with utmost confidentiality. Any official/employees who violates protected disclosure shall be liable for disciplinary actions. The Administrator may create Special Investigation Committee to conduct investigation in accordance with existing law & CSC rules.
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b. |
Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation? |
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Sec. 6 of the NIA MC No. 83 S. 2007 explicitly explains the protection of whistleblower against retaliation. No retaliatory action shall be taken against the whistleblower such as but not limited to discriminatory actions made under the guide of policy and procedural dterminations to avoid claims of victimization.
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II. Disclosure and Transparency (35%) |
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7 |
NIA Website Does the GOCC’s website disclose the following items: |
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a. |
Corporate objectives |
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The Agency’s corporate objectives are explicitly stated in its Vision, Mission, Objectives and Quality Policy. These are disclose in the NIA’s website, that is, https://nia.gov.ph |
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b. |
Financial performance indicators |
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Financial Performance Indicators
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c. |
Non-financial performance indicators |
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Financial Performance Indicators |
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d. |
Details of whistle-blowing policy |
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e. |
Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners |
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f. |
Training and/or continuing education programme attended by each director/commissioner |
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8 |
Are the Annual Reports downloadable from the GOCC’s website? |
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NIA had already completed all necessary data for the preparation of the Agency’s Annual Report 2023. However, the layouted version of the said publication is still on process. |
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9 |
Corporate Governance Confirmation Statement |
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Does the GOCC’s website contain a statement confirming the company’s full compliance with the code of corporate governance and where there is non-compliance, identify and explain reasons for each such issue? |
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10 |
Timely filling/release of annual/financial reports. |
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a. |
Are the audited annual financial report/statement released within 60 days upon receipt from COA |
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N/A |
As of date, the Agency is yet to receive the COA Annual Audit Report CY 2023. |
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b. |
Is the annual report released within 90 days from release of audited financial report? |
N/A |
N/A |
As of date, the Agency is yet to |
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c. |
Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or relevant officers of the company? |
N/A |
N/A |
As of September 24, the Statement of Management's Responsibility (SMR) affirming the truth and fairness of the financial statements has already been signed by the Directors. The SMR declares that the "management of NIA is responsible for the preparation and fair presentation of the financial statements, including the schedules attached therein" |
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III. Responsibilities of the Board (50%) |
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11 |
Corporate Vision/Mission |
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a. |
Has the Board of Directors reviewed the vision and mission/strategy in the last financial year? |
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The NIA Board reviewed and approved the New Statement of Vision, Mission, Core Value, Strategy Map and NIA Performance Scorecard on September 27, 2023 per Board Resolution No. 8874-23, series of 2023 |
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b. |
Does the Board of Directors monitor/oversee the implementation of the corporate strategy? |
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12 |
Did the GOCC achieve 90% in the PES? |
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GCG validated CY 2023 Performance Scorecard is not yet available. However, based on our evaluation, NIA was not able to meet the 90% requirements. |
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13 |
Code of ethics or conduct |
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a. |
Are the details of the code of ethics or conduct disclosed? |
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b. |
Does the GOCC disclose that all Directors/Commissioners, senior management and employees are required to comply with the code? |
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As disclosed in the Code of Conduct for Oficials and Employees of NIA shall be applicable to all officials and employees of NIA irrespective of the nature of their appointment.
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c. |
Does the company disclose how it implements and monitors compliance with the code of ethics or conduct? |
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MC on the Creation of the Committee on Discipline ensure faithful compliance by NIA officials and employees to the pertinent laws, rules, and regulations relative to the proper conduct and decorum required for efficient discharge and execution of public functions.
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14 |
Does the Board appoint a Nomination and Compensation/Remuneration Committee? |
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15 |
Did the Nomination and Compensation/Remuneration Committee meet at least twice during the year? |
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The Nomination Compensation/Remuneration Committee has yet to convene as there are no matters being elevated by the NIA Management to the said Board committee |
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16 |
If yes, is the report of the Nomination and Compensation/Remuneration Committee publicly disclosed? |
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The Nomination Compensation/Remuneration Committee has yet to convene as there are no matters being elevated by the NIA Management to the said Board committee |
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17 |
Does the Board appoint an Audit Committee? |
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18 |
If yes, is the report of the Audit Committee publicly disclosed? |
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19 |
Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)? |
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20 |
Did the Audit Committee meet at least four times during the year? |
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The Board Audit Committee conducted meeting twice in CY 2023 on October 20, 2023 and November 16, 2023 |
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21 |
Does the Board appoint a Risk Management Committee? |
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22 |
If yes, is the report on Risk Management Committee publicly disclosed? |
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The Risk Management Committee has yet to convene as there are no matters being elevated by the NIA Management to the said Board committee |
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23 |
Does at least one member on Risk Management Committee have a background in finance and investments? |
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24 |
Board meetings and attendance |
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Are the Board of Directors meetings scheduled at the beginning of the year (end of Q1) |
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The NIA Board approved the Indicative Schedule of the Pre-Board and Regular Board Meeting for CY 2023 during the 988th Regular Board Meeting held on January 19, 2023 |
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Does the Board of Directors meet at least monthly? |
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Did the Board of Directors meet on at least 75% on their scheduled meetings? |
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Has each of the directors/commissioners attended at least 90% of all the board meetings held during the year? |
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e. |
Did the Board of Directors meet separately at least once during the year without the President/CEO present? |
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Without the presence of Administrator Engr. Eduardo Eddie G. Guillen, the NIA Board of Directors met on June 29, 2023 and August 29, 2024 for the 992nd and 994th Regular Board meetings, respectively. |
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25 |
Access to information |
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a. |
Does the GOCC have a policy that stipulates board papers for Board of Directors/Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting? |
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b. |
Is the Board Secretary trained in legal, accountancy or company secretarial practices? |
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Atty. ALLAN PAUL S. SARANGAYA,J.D. (July 10, 2023 to Present) |
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26 |
Internal Audit |
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Does the company have a separate internal audit function? |
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Does the appointment and removal of the internal auditor require the approval of the Audit Committee? |
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27 |
Risk Oversight |
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a. |
Does the company disclose the internal control procedures/risk management systems it has in place? |
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The Agenyc's Internal Audit Services (IAS) is mandated to conduct compliance, management and operations audit to the offices of NIA in order to detremine whether the established internal control system of the organization are well designed and properly implemented and provide an objective assurance on the adequacy and soundness of internal control system within the organization. The various activities, actions undertaken and statements by the IAS embodied in the Annual Report showcases the adequacy of NIA's internal control/risk management system.
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Does the Annual Report disclose that the Board of Directors/Commissioners has overseen a review of the company’s materials controls (including operational, financial and compliance controls) and risk management systems? |
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NIA Quality Management System Manual (ISO 9001:2015) incorporated the Analysis of Risks and Opportunities Registries and updated Memorandum Circular No. 45 series of 2021; Risk Management Procedure Revision No. 3
See Annual Report page 27
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Does the company disclose how key risks are managed? |
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NIA Quality Management System Manual (ISO 9001:2015) incorporated the Analysis of risks and Opportunities Registries and updated Memorandum Circular No. 45 series of 2021; Risk Management Procedure Revision No. 3
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d. |
Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC’s internal controls/risk management systems? |
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28 |
Board Chairman |
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Do different person assume the roles of Chairman and CEO? |
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Different person assume the roles of Chairman and Administrator Chairman: DA Secretary: PRES. FERDINAND R. MARCOS, JR. (June 30, 2022 to November 02, 2023) ; Sec. FRANCISCO P. TIU LAUREL, JR. (November 03, 2023 to Present); NIA Administrator: Engr. EDUARDO EDDIE G. GUILLEN (December 12, 2022 to Present) |
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29 |
Board of Directors Development |
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a. |
Does the GOCC have orientation programmes for new Directors? |
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Upon the assumption of the newly appointed NIA Board Members, Ex-Officio & Appointive Director, the Corporate Board Secretary sends Welcome Letter with attached Briefing Materials to be used by the Board Member as an advance reading materials aside from a scheduled briefing upon the request of the new Board Member. See Executive Brief and Board Profile and Welcome Letter to the newly appointed Board Member |
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Does the GOCC have a policy that encourages Directors/Commissioners to attend on-going or continuous professional education programmes? |
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The Manual of Corporate Governance disclosed that the NIA Board of Directors are encouraged to attend ongoing or continuous professional education programs by informing them about the invitation from the Accredited Provider by the GCG through inclusion in the Board Agenda. |
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Did all Appointive Directors attend at least 1 training for the calendar year? |
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The two (2) Appointive Directors attended the Corporate Governance Orientation Program for GOCCs conducted by the Institute of Corporate Directors (ICD) on November 9-10, 2023
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30 |
Committee Appraisal |
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a. |
Is an annual performance assessment conducted of the Board of Directors? |
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The NIA is in the process of formulating its Orientation Program, Policy in the continuous education programs and Performance Assessment for the Board of Directors to remain fully committed to pursuing the completion as stated in 2012-07 (Re-Issued) CORPORATE GOVERNANCE SCORECARD (CGS) FOR GOCCs |
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Does the GOCC disclose the process followed in conducting the Board assessment? |
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The NIA is in the process of formulating its Orientation Program, Policy in the continuous education programs and Performance Assessment for the Board of Directors to remain fully committed to pursuing the completion as stated in 2012-07 (Re-Issued) CORPORATE GOVERNANCE SCORECARD (CGS) FOR GOCCs |
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Does the GOCC disclose the criteria used in the Board assessment? |
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The NIA is in the process of formulating its Orientation Program, Policy in the continuous education programs and Performance Assessment for the Board of Directors to remain fully committed to pursuing the completion as stated in 2012-07 (Re-Issued) CORPORATE GOVERNANCE SCORECARD (CGS) FOR GOCCs |
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31 |
Committee Appraisal |
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Is an annual performance assessment conducted of the Board of Directors Committees? |
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The NIA is in the process of formulating its Orientation Program, Policy in the continuous education programs and Performance Assessment for the Board of Directors to remain fully committed to pursuing the completion as stated in 2012-07 (Re-Issued) CORPORATE |
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BONUS |
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1 |
Does the GOCC practice Global Reporting Index (GRI) on its annual reports? |
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The Agency does not yet adopt Integrated Reporting based on the GRI framework for its disclosure. |
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Disclosure and Transparency |
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2 |
Quality of Annual Report |
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Is the audited annual financial report/statement released within 30 days upon receipt from COA? |
N/A |
N/A |
The Audited Financial Statements are yet to be released by the Commission on Audit. |
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PENALTY |
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1 |
Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs? |
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Certification that the Appointive Director do not hold more than five (5) positions in GOCCs and PLCs. |
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2 |
Is there non-compliance with Good Governance Conditions? |
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